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Outlook Keyboard Shortcuts
Although Outlook uses many Standard Windows Shortcuts this page consists of shortcuts (mostly) unique to Outlook. |
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COMMAND |
SHORTCUT KEY |
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NAVIGATION |
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Go To INBOX from anywhere in main Outlook window | Ctrl+Shift+I | |
Go To OUTBOX (useful if working disconnected, esp. for laptop users) |
Ctrl+Shift+O | |
Back (to Previous Folder) | Alt+Left Arrow | |
Forward | Alt+Right Arrow | |
Open Next Message | Ctrl+ > | |
Open Previous Message | Ctrl+ < | |
Go To Folder | Ctrl+Y | |
CLOSE current window (message, appointment, contact ) | ESC | |
CREATE NEW... |
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Message | Ctrl+Shift+M | |
Appointment | Ctrl+Shift+A | |
Meeting Request | Ctrl+Shift+Q | |
Note | Ctrl+Shift+N | |
Distribution List | Ctrl+Shift+L | |
Task | Ctrl+Shift+K | |
Contact | Ctrl+Shift+C | |
Address messages quickly with Ctrl+K Unless using auto-correct (Outlook XP and later) the easiest way to quickly address an email message is to type the first name, last name or email alias of any user then press Ctrl+K. Before pressing Ctrl+K, multiple entries can be entered, separated by semicolons. Ctrl+K means "Check Names". It really means: Compare what you've typed against the Global Address List (GAL); if it finds a unique match, resolve (complete) the address. If it finds two or more matches you'll be given a list to pick from. If Outlook finds no matches, it proceeds to the Contacts and does the same. It is possible to switch the lookup order so that Outlook first looks to resolve addresses against Contacts and then looks to GAL* second, if not found in Contacts. This is especially helpful if you send lots of mail outside your organization. *The lookup in GAL only happens if you're using Exchange; essentially, a network installation of Outlook. |
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SEND Message | Ctrl+ENTER | |
Find A Contact (or GAL record) uses the same lookup rules as above |
F11... type name, ENTER | |
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UNDO - although standard in Windows may be useful to "undelete" deleted messages, mistakenly deleted Contact, Appointment, etc. | CTRL+Z | |
Advanced Find | Ctrl+Shift+F | |
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KEYBOARD
SHORTCUT LINKS (PRINTABLE DOCUMENTS) >> Windows
Shortcut List (PDF) <-- right-click, Save Target As Windows
XP shortcut guide by Microsoft Windows
XP shortcut guide by HelpwithPCs.com |
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